Smart Scan

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All Udocx scanning applications can utilize Udocx 'Smart Scan' technology.  Smart Scan allows multi-page scanning operations to be split into two or more jobs, thus allowing the end user to load mulitple documents into the MFP feeder at once.  Smart Scan then determines where each document begins and ends.  Each detected document will become a separate job that is processed independently by Udocx.  Smart Scan multi-page splitting is based on one of four methodologies:

Page Count - This splitting method assumes that all of the documents loaded in the MFP feeder consist of the same number of pages.  Note that for the purposes of page counting, when duplex (two-sided) scanning is available on the MFP and enabled in the Udocx app, each physical page will be scanned front and back and counted as two pages.  When the Page Count method is used, you can choose to allow the end user to adjust the page count at scan time (when the Udocx interface is installed on the MFP).

Example: You have been tasked with digitizing a collection of product data sheets
(all single pages with text front and back) and storing the results in a
SharePoint Document Library.  You create a Scan to SharePoint Folder app with
duplex scanning, then enable Smart Scan based on a page count of 2.  Each product
data sheet will then become a separate document in the SharePoint library, with
the only limitation being the number of pages that you can fit into the MFP
feeder at one time.

Empty Page - This splitting method is typically used when blank pages have been manually inserted as separators between documents of varying page count.  When this splitting method is used in this scenario, you will typically enable the option to remove the blank (empty) page from the job.

Example: You have a collection of meeting minutes that you want to digitize and
store in OneDrive.  Each document is between 3 and 10 pages long, plain text,
with no distinguishing features to indicate where one document ends and the next
begins.  You create a Scan to OneDrive Udocx app with Smart Scan document
splitting based on empty pages and enable the "Remove empty page" option.  When
using the app, you simply insert blank pages between each document to create
separate Udocx jobs which are then stored in OneDrive.

Barcode or QR-Code - This splitting method can only be used with documents that contain a barcode or QR-code consistently on the first or last page of a document.  You can choose to trigger splitting on any barcode/QR-code found anywhere on a page, or require the barcode/QR-codes to appear in a specific area defined by an example document and a template ("Select Area").  Finally, specify if the barcode/QR-code represents the end of a document or the beginning of a new one.

Example: You have a collection of marketing materials for all of the products in
your inventory that you wish to digitize and store in Dropbox.  Each collection
is made up of multiple pages, but consistently includes the Universal Product
Code (UPC) barcode for that product on the last page.  You create a
Scan to Dropbox Udocx app with Smart Scan splitting based on barcodes/QR-codes.
You indicate to Smart Scan that the identified page (the one with the UPC code)
is the last page of each document.

Resembles first page - This splitting method is typically used with documents that begin with a letterhead, logo, or some other distinguishing feature that only appears on the first page.  The comparison can be based on the entire page or a specific area, with an accuracy setting to fine-tune the detection.  Whenever a page is scanned that resembles the first scanned page, with a confidence value equal to or higher than the accuracy setting, a split occurs and a new document is generated.

Example: You have been tasked with scanning a collection of interoffice memos and
storing them in Google Drive.  All of the memos are on company letterhead, with
the company logo consistently in the upper left corner of the first page.  You
create a Scan to Google Drive Udocx app with Smart Scan splitting based on
resemblance to the first page and specify the corner of the page that contains
the company logo (via "Select Area").  Each time the company logo appears in the
selected area, Udocx splits the scan and creates a separate Google Drive document.

Scanning speed is mostly dependent on the speed of your MFP hardware.  Note that color and high DPI settings will greatly affect scanning speed, so choose your scanning options wisely. If color is not required, choose the black and white setting.  If OCR, form recognition, and barcode detection are not being utilized, lower DPI settings will usually produce acceptable results while improving scanning speed.  When OCR and/or form recognition are being used, higher DPI settings will improve recognition accuracy.

 

 

 

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