Scan to SharePoint and start digitizing in a structured and secure way
Companies today have the need to digitize physical documents across their entire organization in a consistent, structured way to facilitate data management, productivity, control costs and achieve an overall higher market value. This data, now in electronic form, must be stored in an organized and secure manner within a document management system such as Microsoft SharePoint to initiate workflows or become part of an information archive for future reference.
In reality, getting physical documents into electronic form efficiently and then storing the resulting information accurately and securely can be challenging, labor intensive and prone to human error.
UDOCX is document processing for multifunctional devices and helps companies to digitize all paper documents in a structured way into SharePoint - companywide.
UDOCX integrates MFPs seamlessly with SharePoint (Online) and digitizes business documents by scanning them directly into SharePoint where they are enriched (OCR, keywords and meta tagging), for storage or further processing.
Advantages
- Easy, intuitive and fault-free processing of documents (PDF/A)
- Immediate individual productivity gains, corporate efficiency gains (collaboration) when adopting companywide digitization of documents
- Cost reductions by removing hardware, software, servers
- Immediate, easy roll out across the whole company without adding IT complexity
- Storing and finding/sharing information for all authorized employees
- Document security, Compliance with Government regulations and IT Risk management reduction
- Up to 85% savings in IT maintenance costs; single store
